How to Organize Your Files into Folders

The free Simple File List WordPress plugin provides a basic solution for listing and managing downloadable files on your website.

Simple File List Pro adds the ability to add an unlimited amount of folders and sub-folders to your main file list. You can show a main file list which displays your sub-folders, or show specific folders (no sub-folders) on specific pages, organized and with options selected as you see fit.

You can use the shortcode attributes to turn certain features, like file uploading and columns displayed, ON and OFF as needed for your application.

Step 1

Create a Folder Structure as needed. Take some time to plan the structure and how it will be displayed. Create folders-within-folders for extended organization.

NOTE – Users can navigate downward in the folder hierarchy, but cannot navigate upward.

TIP – Create a folder for each need, even one for TRASH, and try not to keep files in the main list.

Step 2

Now move into the folders and upload your files. You can also use the MOVE feature to quickly move files to the folders needed.

Click the Move link below the file name to expand the list of folder destinations. Select the folder, then click the Move button. The file displayed will disappear and you can quickly move on to the next one.

Step 4

Go to the Instructions tab within the Simple File List plugin settings. Use the shortcode builder to create posts and/or pages for each of the folders you wish to display, or manually place the shortcodes as needed.

That’s It!

If your list of files and folders gets large and complicated, consider adding the Search & Pagination extension as well.

12 thoughts on “How to Organize Your Files into Folders”

  1. Is this plug in for my case?
    For example i have 5 users and 10 files.
    User 1,3,4 can see file from 1 to 5, but not from 6 to 10.
    User 2 and 5 can see file 1 to 5 and 6 to 10. So i need to select each user what he can see and download.
    Plus if i need to update the file can i just over write or change the file in the list with the new one?
    With this plug-in, is it possible to handle this?

  2. Hi, we enjoy the use of this plugin very much. We only allow admins to upload files via the plugin. With regard to moving files, would it be possible to set it up so that files upload into the selected file folder? If you have a large number of files, it can be tiresome to move them all. Either that, or perhaps provide a select checkbox in the plugin view, along with bulk actions. That way a user could check all the files to be moved, and then use a bulk action to select the destination and move them. That would also be helpful for bulk deletes.

  3. Hey – great work on the plugin!
    1. Any chance to “Send” a folder, like a file? If not – I can just share a url with a page, where files of the specific folder are listed, so not a big issue.
    2 Any chance to download multiple files at once if needed?

    • Yes, looking at adding that. It would involve zipping the folder or group of files and then downloading the zip file or sending a link to it.

  4. Can I have files from an outside file management system like DropBox/Google Drive/etc, automatically targeted to specific folders in the SFL system?

    • Although Simple File List will recognize files and folders added externally, there is currently no integration with other file sharing services.

    • “I have 100 students to each I want to show only one folder of your teacher can I do it?”

      Yes, if I understand correctly. Each teacher would have their own page with their folder (file list) on it. Students would go to their teacher’s page to get the files.

      Sì, se ho capito bene. Ogni insegnante avrebbe la propria pagina con la propria cartella (elenco file) su di essa. Gli studenti andavano alla pagina del loro insegnante per ottenere i file.

    • Not currently. However, I am working on a User Manager extension which will allow you to create fully separate list with independent settings for each. Hoping for April 1st release.


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